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Question GIS data ownership


gO Newbie
Oct 8, 2018
New to the forum so thanks for having me. Now for my question...

Anyone out there that works for a government entity (or private company could chime in also) that can tell me who possesses admin and overall ownership of your data? We are going through a transition and have recently found that there is a stipulation stating Engineering department should have full control and Information Technology (IT) department is only a support function which of course is causing quite the argument. Can anyone tell me if there is a formal structure for the data control or even just how your organization handles it will help.

Thank you


geospatial Online
Staff Member
gO Business
Business Rep
Founding Member
Jan 26, 2018
I don't know if this will help, but where I work, the Engineering dept owns and maintains the data. IT supports them. I work for Engineering dept, but perform database administration duties with Oracle. The servers and computers are maintained by IT, though.

Edit: Welcome to gO!


gO Newbie
Oct 7, 2019
This is a late reply, but maybe other people will come across this thread like I have and would be interested in a discussion or more replies?

I work in the Planning Dept of a public transit agency. The Planning Department "owns" their data in the sense that we download the data that we need, manage and maintain how it is saved (folders/geodatabase hierarchy) and published, and decide on access rights (Eg. How do we share certain data with contractors, consultants, other groups in the organization, public, etc).

GIS support in IT Dept provides support by managing our license, keeping track of numbers of users and keeping up with the needs of the organization (including server needs), managing access rights as decided by Planning Dept, provide support and training if ArcMap, ArcGIS Online, and other related applications aren't working as we think it should be, and helps with regular exporting and maintaining of data from other software that the organization uses into GIS applications to be ready for our use.

"Ownership" by the Planning Dept means we decide what data we need and how that data is used. IT does not create data for us, and should not be manipulating or deleting our data. We do work closely and collaboratively with IT as they are an available source of advice on how GIS tools can help us achieve certain desired products or outcomes.

Hope this helps.
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